Guidelines for Submission: notes for authors

ITALICS is available solely online and therefore available to its audience at no cost. The electronic format also offers scope for broader coverage with fewer restrictions for authors and more control for users.

ITALICS is indexed in the Directory of Open Access Journals (DOAJ), maintained by Lund University Libraries, Sweden ( http://www.doaj.org/doaj?func=home ).

Preparing the paper
Papers should not exceed 7000 words and should be submitted in MS Word or an equivalent word processed file. Papers should be written in English (British or American English is acceptable, provided that it is used consistently throughout the submission). The use of informal language, jargon and slang should be avoided. Every page of the manuscript should be numbered and the excessive use of italics and bold face should be avoided.

Title and author details should preface each manuscript and the following information should be included:

  • Title (clear and not too long)
  • Name(s) of author(s)
  • Full affiliation
  • Complete address, including email of authors or corresponding author
  • Abstract – this should be clear, descriptive and no longer than 250 words
  • Keywords

Submissions should be sent as attached files to ITALICS@heacademy.ac.uk. All submissions will be acknowledged by email.

Headings
The body of the text should be divided into subheadings in bold type. Headings should be numbered, on a separate line, without indentation. No more than 3 levels of headings should be used:-

  • First level headings should be numbered 1, 2, 3 etc.
  • Second level headings should be numbered 1.1, 1.2 etc,
  • Third level headings should be numbered 1.1.1, 1.1.2 etc.

Illustrations / tables and figures
Where figures make up part of the main body of the text, they should be in a format that is readable using standard browsers without plug-in software. ITALICS standard formats are GIF (for graphics) or JPEG (for half-tones). Illustrations should not be too large for download within a paper. Papers must be formally complete and readable and therefore illustrations should only be left outside of the main content of the paper is the structure of the paper warrants it, and not for formatting reasons. All tables / figures should be numbered with a clear, self explanatory heading.

References
A citation within the text should take one of the following forms:

  • Jones (2003) or [if more than two authors] Jones et al (2003) have shown that…
  • Research (Jones, 2003) or [if citing more than one reference] (Jones, 2003; Brown, 2001) has shown that…

Where there may be two papers by the same author in a single year differentiate by

  • I. Adding a letter e.g. (2003a) and (2003b), and
  • II. By linking citations in the text to the specific entry in the reference list

References (citations of other works) should be listed separately at the end of the text. This list should be unnumbered, and ordered alphabetically by author. Where there is more than one publication by the same author(s), the most recent paper should be listed first. Items listed should be linked to from the text occurrences. References should be presented in the following form, giving the names of all contributing authors:

  • Books: author(s) / editor(s) surname, initials, (year), title of book , publisher, location of publisher
  • Journals: author(s) surname and initials, (year), paper / article title, journal title , volume (issue), pp [inclusive page numbers]
  • Online sources: author(s) / editor(s) surname, initials, (year), title, title of source or parent website (not italicised), URL, (date accessed) [do not link HTML source]
  • Parts of a work (e.g. edited work, conference proceedings): author(s) surname, initials, (year), title of section, In title of work , edited by editor(s) name, publisher, location of publisher
  • Unpublished sources: author(s) / editor(s) surname, initials, (year), title , source of work, other identifying data as applicable

Footnotes
If used, footnotes should be as brief as possible and numbered in the text, indicated by superscript numbers.

The Referring Process
All papers submitted to ITALICS will be sent out (without identification of the author) for referring. This may take several weeks. The process of refereeing is confidential and the authors will be advised of the referees' comments and Editor's decision regarding publication as soon as possible. 

Copyright
A non-exclusive licence will be requested from the author before publication in ITALICS. Copyright remains with the author, and the main purpose of this licence is an agreement to enable the ICS Subject Network to:

  • Publish the paper online
  • Edit and present the paper in the e-journal's format
  • Permanently retain the paper in an accessible archive

This flexible licensing policy enables you as the author, to retain the right to use your own article (provided you acknowledge the published original (in standard bibliographic citation form) in the following ways:

  • To use the article for the internal educational or other purposes of your own institution
  • Mount it on your own or your institution's website
  • Post it to free public services of pre-prints and / or articles in your subject area
  • As the basis for you own further publications and presentations

The only restriction imposed by ITALICS is that authors are not allowed to reproduce exact replicas of the ITALICS version of their article, which would include any features specific to the look and appearance of the journal. In addition, if versions of the paper are to appear or to be published elsewhere, these cannot be exclusive publications that may be detrimental to the preservation of the original version in ITALICS.